Published by Ken Dunn - Dunway Enterprises
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Most organizations over look this very important security tool. How can an organization or an individual verify the authenticity of in coming mail? Attaching a signature to your mail should be a standard practice. Your E-mail Signature is an electronic business card and as such is a very important security tool in e-mail verification. Here is a sample of an e-mail signature <+++++++++++++++++++++++++++++++++++++++++++++> Customer Consideration Ltd info@customerconsider.com http://:www.customerconsider.com No 20 Ibadan Road, Opposite Yemi Book Shop, Kaduna, Nigeria, West Africa. GSM:, Tel No: We Sell Affordable Baby Clothes <+++++++++++++++++++++++++++++++++++++++++++++> This is an example. The design of the e-mail signature is based on choice. The e-mail signature must contain the following; All the ways by which your organization can be contacted; phone numbers, fax number, mailing address, e-mail address, url address. The particular designation of the individual or the department's name sending the mail. Example if it's the CEO of a bank it should be stated. ceo @ xyzbank.com Every e-mail address must have an e-mail signature. Example ceo @ xyzbank.com info @ xzybank.com Each e-mail address should have an e-mail signature. The organization's logo and slogan should also be added.
A mail stating that, they must not honor any mail not containing the attached e-mail signature must be sent to all clients. A copy of all e-mail signatures must be forwarded to the company's lawyer.
All standard e-mail programs come with the ability to set up an e-mail signature. The e-mail programs also give you the option of attaching the e-mail signature to every outgoing mail.
Any Organization or Individual, claiming to have received a fraudulent mail from a well established organization, should be made to send a copy of the fraudulent mail for verification. Once the e-mail signature is not attached to it. The lawyer can always sue for name defamation, if the said organization is not aware of the company's e-mail signature. Advice:
The question now is, how can people identify legitimate mails? Christopher Okoh - CEO Article Source: http://EzineArticles.com/?expert=Christopher_Okoh |
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| Mail order, mail order companies, mail order shopping, mail order houses, mail order fraud, mail order online, mail order software, mail order suppliers, mail order medicines, mail order magazines, mail ordering companies, mail order catalogues, mail order catalogs, mail order business, mail order pharmaceuticals, mail order computers, mail order books, mail order products, mail order scams, mail order millionaires, mail order signature, mail order usa, mail order vitamins. |
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