Most organizations over look this very important security tool. How can an organization or an individual verify the authenticity of in coming mail?

Attaching a signature to your mail should be a standard practice. 

Your E-mail Signature is an electronic business card and as such is a very important security tool in e-mail verification.

Here is a sample of an e-mail signature

<+++++++++++++++++++++++++++++++++++++++++++++>

Customer Consideration Ltd info@customerconsider.com

http://:www.customerconsider.com

No 20 Ibadan Road, Opposite Yemi Book Shop,

Kaduna, Nigeria, West Africa.

GSM:, Tel No:

We Sell Affordable Baby Clothes

<+++++++++++++++++++++++++++++++++++++++++++++> 

This is an example. The design of the e-mail signature is based on choice. The e-mail signature must contain the following;

All the ways by which your organization can be contacted; phone numbers, fax number, mailing address, e-mail address, url address.

The particular designation of the individual or the department's name sending the mail.

Example if it's the CEO of a bank it should be stated. ceo @ xyzbank.com

Every e-mail address must have an e-mail signature. Example ceo @ xyzbank.com

info @ xzybank.com Each e-mail address should have an e-mail signature.

The organization's logo and slogan should also be added.

• As A Weapon Against E-mail Fraud

A mail stating that, they must not honor any mail not containing the attached e-mail signature must be sent to all clients. A copy of all e-mail signatures must be forwarded to the company's lawyer.

• How Do You Set Up An E-mail Signature

All standard e-mail programs come with the ability to set up an e-mail signature. The e-mail programs also give you the option of attaching the e-mail signature to every outgoing mail.

• Advantages Of E-mail Signatures

Any Organization or Individual, claiming to have received a fraudulent mail from a well established organization, should be made to send a copy of the fraudulent mail for verification. Once the e-mail signature is not attached to it. The lawyer can always sue for name defamation, if the said organization is not aware of the company's e-mail signature.

Advice:

• In information security, the little things we over look counts. How many companies in Nigeria are aware of e-mail signatures?

• A copy of the e-mail signature or signatures must be registered with the appropriate copyright organization.

• Website development must be accompanied by an it security consultant. Recently a disclaimer Advertisement was placed in one of the widely read newspapers stating "scams involving illegal reference".

The question now is, how can people identify legitimate mails?

Christopher Okoh - CEO
Computer Security & Network Associates
Website: http://www.compsana.com

Article Source: http://EzineArticles.com/?expert=Christopher_Okoh

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