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Most organizations over look this very
important security tool. How can an organization or an individual verify
the authenticity of in coming mail?
Attaching a signature to your mail
should be a standard practice.
Your E-mail Signature is an
electronic business card and as such is a very important security tool
in e-mail verification.
Here is a sample of an
e-mail signature
<+++++++++++++++++++++++++++++++++++++++++++++>
Customer Consideration Ltd
info@customerconsider.com
http://:www.customerconsider.com
No 20 Ibadan Road, Opposite Yemi Book Shop,
Kaduna, Nigeria, West Africa.
GSM:, Tel No:
We Sell Affordable Baby Clothes
<+++++++++++++++++++++++++++++++++++++++++++++>
This is an example. The design of the e-mail
signature is based on choice. The e-mail signature must contain the
following;
All the ways by which your organization
can be contacted; phone numbers, fax number, mailing address, e-mail
address, url address.
The particular designation of the
individual or the department's name sending the mail.
Example if it's the CEO of a bank it should
be stated. ceo @ xyzbank.com
Every e-mail address must have an e-mail
signature. Example ceo @ xyzbank.com
info @ xzybank.com Each e-mail address
should have an e-mail signature.
The organization's logo and slogan should
also be added.
- As A Weapon Against E-mail Fraud
A mail stating that, they must not honor
any mail not containing the attached e-mail signature must be sent to all
clients. A copy of all e-mail signatures must be forwarded to the
company's lawyer.
- How Do You Set Up An E-mail Signature
All standard e-mail programs come with the
ability to set up an e-mail signature. The e-mail programs also
give you the option of attaching the e-mail signature to every outgoing
mail.
- Advantages Of E-mail Signatures
Any Organization or Individual, claiming to
have received a fraudulent mail from a well established organization,
should be made to send a copy of the fraudulent mail for verification.
Once the e-mail signature is not attached to it. The lawyer can
always sue for name defamation, if the said organization is not aware of
the company's e-mail signature.
Advice:
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In information
security, the little things we over look counts. How many companies in
Nigeria are aware of e-mail signatures?
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A copy of the
e-mail signature or signatures must be registered with the appropriate
copyright organization.
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Website
development must be accompanied by an it security consultant. Recently
a disclaimer Advertisement was placed in one of the widely read
newspapers stating "scams involving illegal reference".
The question now is, how can
people identify legitimate mails?
Christopher Okoh - CEO
Computer Security & Network Associates
Website: http://www.compsana.com
Article Source: http://EzineArticles.com/?expert=Christopher_Okoh
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